Privacy Policy

[ Updated 2006 June 26 ]

Red Rocks & Purple Mountains, Inc., is very mindful of the importance of protecting your private information. Here is a description of information we collect, and what we do with it.

Registration Data

The RR&PM corporation uses a private database and paper files to store all registration a.k.a event ticket data you submit, either by printed form or through the Convention web site. We will use your data in the course of producing the Convention and to contact you from time to time with information about the Convention. Access to your data is restricted to those people who have an active need for it in order to carry out their responsibilities with respect to the Convention. We maintain access controls to prevent unauthorized disclosure.

Unless you direct otherwise via email or our online system, we may provide your personally identifiable information to organizations such as the 10-year medallion attendance award (to determine your eligibility for the medallion) and future conventions (for use in their registration processes). We will not give your registration information to any other entity, except to produce the convention and in statistical summaries. Third-party vendors that receive your information will be supplied only enough to accomplish their task and will be contracted to maintain the data with zero disclosure and destroy it after the event. Use of such information by vendors for marketing purposes will never be permitted.

Financial Instrument Data (Credit Cards, Checks)

The RR&PM corporation does not store electronically any credit card data (account number, expiration, security numbers {CVV / CID}). Credit card processing is handled through PayPal using their Virtual Terminal feature using a secure connection directly to their site with manual entries. At no point does your financial data get stored in our servers. We do have an online ordering system in development which will never use the Virtual Terminal for transaction processing. Instead, it will send you to the PayPal site for processing on their systems using a separate pop-up browser window whereby all transaction information is in the control of PayPal and not RR&PM. Any non-electronic, credit card data will be handled in accordance with PayPal, Visa, Mastercard, and Amex regulations.

EMail

Email messages you send through the web site contact form, or directly to addresses at denver2007.com, are treated as private correspondence. We use these messages to help facilitate communication between you and us. We use your email address from these messages only in the course of responding to the message (or otherwise as you request). Email addresses that you give to us through the registration process are subject to the same sharing policies as noted above for registration data. It is our intent to send messages in limited quantities to these addresses.

We use email messages as the preferred method of communication to Convention registrants, both for cost and timeliness reasons. If you provide an email address, we may send you Convention information through this method (subject to this policy) even if you state on your registration form that you prefer postal mail for official communications; however, we will follow up with official information through postal mail in this case.

Web site

The web site server maintains a standard log of page accesses for use in site maintenance. Information recorded includes URL of page requested, access time, ip address of the requestor, and URL of any referring site. We do not track individual accesses. We will not release access data to outside parties unless we determine in good faith that it is necessary (such as investigation of improper access).

The web site does not use or require browser cookies. The registration system stores the login name within the plugin within a file titled forminfo.dat for ease of subsequent use.

Questions

Please contact us with any questions you may have about this policy.